UN//SCENE Festival – Terms & Conditions

  • Updates & Communications
    By subscribing to our newsletter you consent to receive updates, news, and promotional content related to the UN//SCENE Festival via the contact details you provide. You can unsubscribe at any time.

  • Talk Submissions

    • Intellectual Property: All intellectual property (IP) related to talk submissions remains solely with the individual submitting the content. UN//SCENE Festival does not claim ownership at any stage.

    • Submission Retention: Submissions will be stored securely from the date of submission until the end of September 2025, after which they will be deleted unless we specifically request to retain them with your permission.

    • Evaluation Criteria: Submissions will be assessed in line with the principles set out on our website: https://www.unscenefestival.co.uk/

    • Programme Flexibility: We reserve the right to adjust the festival programme. This may include reassigning talks to different thematic tracks or grouping individual speakers into panels, debates, or fireside chats where content is complementary. However, any such changes will only be made with the prior consent of all involved speakers.

  • Data Handling
     We handle your data in accordance with our [Privacy Policy] and applicable data protection regulations. Your personal information will never be sold or shared without consent.

  • Fair Use By submitting content (including talk proposals, bios, or supporting materials) to UN//SCENE Festival, you grant us permission to use excerpts, descriptions, and your name, likeness, or professional information for purposes of promoting the festival, both before and after the event. This includes use on our website, social media, printed materials, and press releases. All such use will:
    - Be reasonable, proportionate, and in the spirit of positive promotion
    - Credit you appropriately as the author or source where applicable
    - Not alter the core message or intent of your work without your explicit consent. We will never repurpose or redistribute your content for commercial gain outside the context of UN//SCENE Festival without your express permission.

  • Speaker Fees & Expenses

    UN//SCENE Festival is an independent, non-profit event. As such, we are unfortunately unable to offer payment for speaking engagements or cover any associated costs, including travel, accommodation, or subsistence.

    By submitting a talk proposal, you acknowledge and accept that:

    • Participation as a speaker is on a voluntary, unpaid basis

    • Any expenses incurred (e.g. travel, lodging) will be your own responsibility

    • We greatly value your time, contribution, and support in helping to build a vibrant, inclusive festival programme

UN//SCENE Festival – Privacy Policy

UN//SCENE Festival is committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your information, particularly in relation to general updates and talk submissions for the festival.

1. What Information We Collect

We may collect and process the following personal information:

  • Name, email address, and other contact details

  • Content submitted as part of talk applications, including bios, summaries, and supporting materials

  • Any other data you voluntarily provide

2. How We Use Your Information

We use your information to:

  • Send festival-related updates, announcements, and news

  • Evaluate and organise speaker submissions for the festival programme

  • Contact you regarding your submission, participation, or potential inclusion in the festival

3. Talk Submissions & Intellectual Property

  • All intellectual property (IP) related to submitted talks remains with the individual who submits it. UN//SCENE Festival does not claim ownership.

  • Submissions will be kept securely from the date of submission until the end of September 2025, after which they will be deleted unless we request permission to retain them for future reference or events.

  • We reserve the right to adjust the presentation format (e.g. changing tracks or combining speakers into panels or discussions) only with the prior consent of all involved parties.

4. Legal Basis for Processing

We process your personal data based on:

  • Your consent (e.g. when signing up for updates or submitting a talk)

  • Our legitimate interest in organising and promoting the festival

5. Data Sharing

We do not sell your data. We may share information with trusted third-party service providers (e.g. email platforms or submission management tools) solely for the purposes of communication and event coordination.

6. Your Rights

Under applicable data protection laws, you have the right to:

  • Access the personal data we hold about you

  • Correct any inaccurate or incomplete information

  • Withdraw your consent and unsubscribe from communications

  • Request the deletion of your data

To exercise any of these rights, contact us at: contact@unscenefestival.co.uk

7. Data Security

We take appropriate security measures to protect your data from loss, misuse, unauthorised access, disclosure, or alteration.

8. Changes to This Policy

We may update this Privacy Policy from time to time. The most recent version will always be available on our website.